Ministry of education child care licensing system

The process is documented here for reference. Note: You can upload updated municipal documents at any time, for example, if updates are made to your fire evacuation procedure or if a new health inspection report is received since the last inspection. Your Program Advisor will automatically be notified of the updated document. Whenever the status of the document is updated, either by you submitting a document or the ministry reviewing it, the status will appear along with the date.

The document list always shows the most recent status. Following is an example of the status of the approved fire evacuation procedures. Note: If one document contains more than one page, upload it as one document only. Do no upload each page separately.

If a document type does not appear in the supporting documents list you can add it as an "additional document". You will receive an email if a revision is requested for a supporting document. This means that the program advisor is requesting a change to the document that was previously submitted, and that the document will need to be re-submitted.

Note: The revision request will not appear in your dashboard. On Review Application Details windows, you can revise information before submitting. From time to time your program advisor may send you a comment requesting revisions or additional information for an item you have submitted for example a new licence application, a serious occurrence report, etc.

Your program advisor's comment can be found in CCLS and an email is also sent to you notifying you of the request. Your program advisor will ensure that the information that you need to update is "Unlocked" not read-only. The window expands. Look in the status column. If a non-compliance is cited during a licensing or monitoring inspection you will receive an email advising you to upload documentation dealing with the non-compliance.

You will receive another email reminding you the day before the document is due and on the compliance requirement due date.

You will also be notified if your Program Advisor requests a revision to an uploaded document. In addition to the email, you will be able to see the compliance follow-up requirement in your dashboard. If the required document or document revision is not uploaded by the due date, the system will change the Status to "Requirement Not Met" at a. A message will be posted on the Licence Inspection Overview window stating: "The final compliance requirement due date has passed.

For more information, please contact your program advisor". If you cannot upload the document, you can send it to your Program Advisor. If compliance requirements are received by your program advisor before or after up until licence issuance the final compliance requirement due date, the program advisor can upload it on your behalf. No options will be available in the software until the orientation is completed. The video starts. If you can't finish the orientation, the system will save the location where you left off.

The next time you run the orientation, the system will ask you if you want to continue or start again. Note: The option is not available to prospective licensees until the Licensee Orientation video is completed. For licensed child care licensees, the profile is always available.

Depending on your corporation type school board, health facility, etc. The New Licence Application module is where you apply for a new child care centre licence.

You may also view a list of your licence applications. You can apply for a new licence as an individual, corporation or First Nation.

The process is similar for each type however the windows may be slightly different. Only the windows for a corporation applicant type are shown in this Guide. This section walks you through the application process, generally following the left navigation bar. As sections are completed, a checkmark appears on the navigation bar. Note: You will not complete all steps in one sitting. You can finish up to and including "Initial Deposit".

At that time your application will be reviewed and assigned to a Ministry of Education program advisor. You will be emailed when you can continue the application process. Your screen may not appear exactly as shown.

The window contents depend on the type of applicant you are: individual, corporation or First Nation. This window may be different depending on the schedule you selected previously. All the information you have entered in your application appears in one continuous window to make it easy for you to review.

Tip: To print your application click located near the top right corner of the form. The Ministry has received your deposit and you have successfully submitted your application.

Your application is submitted to the Ministry. You will receive a confirmation email. You will receive another email when your application has been assigned to a Ministry of Education program advisor. At that time you can move forward with your application by submitting supporting documents, entering staffing information and requesting staff Director approvals.

You will receive an email advising when you can start submitting supporting documents. Note: You can upload multiple versions of the same document if required.

The latest uploaded version is the version that will be reviewed by the Ministry. The information that is entered on that page will display in your application as "read only". See the sections entitled "Adding a Staff member to your list" or "Editing Staff Members if required" for details. Note: A staff director approval request is required for the following positions:. Note: There must be a Director-approved supervisor before a licence can be issued. Adding a Staff member to your staff list.

Requesting a Staff Director Approval if Required. Editing staff members if required. Note: You cannot make changes in the space information window. The data is entered by your program advisor based on the information supplied in your supporting documents floor plan and site plan and that is approved in principle by the Director. A notice will also appear in the Ministry Actions area of your Home Page.

Note: You will be notified by email if your application request requires submission and payment of a fee balance. If your final licensed capacity is 24 children or less, you will not have to remit an additional fee. The New Licence Application module is where you to apply for a new licence for a home child care agency. You can also view a list of your licence applications.

Only the windows for a corporation applicant type are included in this guide. This guide walks you through the application process, generally following the left navigation bar. You finish up to and including "Initial Deposit". At that time your application is assigned to a program advisor.

Your screen may not be exactly as shown. The window contents depend on the type of applicant you are: individual, corporate or First Nation. All the information you have entered in your application appears in one window to make it easy for you to review. Your application is submitted to the ministry. You will receive an email when your application is assigned to a Ministry of Education program advisor.

Administration of Drugs or Medications: Under s. Menus: Under s. Under ss. Food Allergy and Restriction List: Under ss. Parent Handbook: Under ss. Parent Issues and Concerns : Under s. For All Child Care Programs:. Program Statement: Under s.

Program Statement Implementation Policy: Under ss. Individualized Support Plan: Under s. Health Assessments and Immunization of Staff: Under s. Such objections and medical reasons shall be submitted in a form approved by the Minister per section 57 4.

Staff Training and Development: Under s. Under s. Fire Safety: Under s. Emergency Management: Under s. Emergency Telephone Numbers: Under s. Emergency Contact Information: Under s. Children's Records: Under ss. Attendance Record: Under ss. The ministry has heard from child care licensees that the current licensing inspection checklist, comprised of requirements, includes many administrative items and leaves little room for important conversations about pedagogy and program approaches. The approach will enable the ministry to focus resources on working with child care centres that need more support to achieve and maintain compliance and allow for more time during inspections for program discussions.

This policy memorandum provides important information to all child care centre licensees about how the tiered licensing process will work. Section Beginning on August 29, , the new tiered licensing process will be available to child care centres that have been licensed for three years or more.

Eligible child care centres will be assigned to Tier 1, Tier 2, or Tier 3 based on their compliance history over the last three years.

Tiered licensing, and the maximum two year licence duration, will not apply to child care centres that have been licensed for fewer than three years. After three years, the child care centre would be placed into the appropriate tier at their next licence renewal inspection, depending on their compliance history. For those programs not eligible for tiered licensing, the current licensing process will remain in place.

Licensees will be able to view information regarding the tier determination for the centre s it operates in CCLS. The tier calculation will use licensing data from three years prior to the licence expiry date up to the licence renewal issue date, including:.